BEYOND Cycling Challenge Volunteer Terms & Conditions

To be read in conjunction with the Volunteer Registration Form

1. Definitions

These definitions apply to terms used in this document:

Event Managermeans the party engaged by TRACTION to plan, manage and deliver The Event. The Event Manager will be Gill Velo Op Co Pty Ltd T/A BIKESTYLE TOURS (ABN 71 627 386 038), c/- PO Box 3813, Robina Town Centre, QLD 4230 or a suitably experienced and qualified alternative service provider.

Form” means the form submitted by you, confirming your consent to participate in The Event as Support Crew and your agreement to these Terms and Conditions.

The Event” means the BEYOND Cycling Challenge, a high tempo and physically demanding charity bicycle ride raising funds for TRACTION.

TRACTION” means TRACTION For Young People Ltd (ABN 80 635 120 240), the owner and organiser of The Event and the sole charitable beneficiary, with a registered office at: Unit 12, Yeerongpilly Corporate Park, C/- Suite 4D, 44 Station Road Yeerongpilly, QLD 4105.

You” means the TRACTION Volunteer named in the Form.

2. Conduct of The Event

2.1 You must comply with these Terms and Conditions.

2.2 You must comply with all lawful instructions given by the Event Manager during, or regarding the conduct of, The Event.

2.3 You must comply with all policies and procedures that the Event Manager notifies to you.

2.4 You acknowledge that The Event is a single group ride with one daily start and finish time for all that will be subject to Terms and Conditions imposed not only by the Event Manager in relation to the safety of all participants but also as dictated by the relevant Police Department requirements and conditions imposed on permits given by them or any other Government Department for the conducting of The Event.

3. Inappropriate behaviour

3.1 The Event Manager may expel you from working in The Event, if you:

    • breach these terms and conditions in a substantial way; or
    • behave in a way that in the opinion of the Event Manager is in any way inappropriate or is in any way disruptive and affecting the enjoyment of the riders or other support crew or
    • disobey a lawful instruction given by the Event Manager relating to behaviour, during or regarding the preparation for, and conduct of The

3.2 The Event Manager and TRACTION are each have no liability for any extra cost incurred by you as a result of the Event Manager expelling you from working on The Event.

4. Talent release

4.1 In the course of participating in The Event, photographs will be taken and video footage recorded which may feature or include your image and/or voice (Content).

4.2 By signing the Form, you:

    • irrevocably and unconditionally consent to recording the Content by approved media partners for The Event, and using, modifying, editing, adapting, reproducing, publishing, communicating to the public and distributing the Content, for educational, marketing and promotional purposes (Content Licence).
    • acknowledge and agree that the Content may include your image or likeness;
    • consent to the use of your image or likeness and your name in accordance with the Content Licence, and waive any rights you may otherwise have to approve or object to the use of the Content and your name in accordance with the Content Licence;
    • release the TRACTION and Event Manager, their respective sublicensees and their respective employees, agents and contractors from any and all claims or causes of action you may otherwise have regarding the Content or the use of the Content or my name;
    • acknowledge that you will receive no payment for such
5. General

5.1 If any part of these Terms is held to be unenforceable, the remainder of these Terms will continue in full force

5.2 These Terms are governed by the laws in force in Queensland, Australia. You agree to the jurisdiction of the courts of Queensland and the Commonwealth of Australia

{Please also review the attached – Annexure A}
The Event Manager
Privacy Policy – Events
Bikestyle Tours

This privacy policy applies in respect of information collected where Gill Velo Op Co Pty Ltd T/A BIKESTYLE TOURS ABN 71 627 386 038 (Bikestyle Tours) is managing an event.  See our website for our privacy policy that applies to users of the website. 

Personal Information

Bikestyle Tours may collect the following information from applicants for and participants in events, and sponsors of events, and other individuals that Bikestyle Tours undertakes business interactions with:

    1. Identification details – including name, address, contact numbers, email address and date of birth.
    1. Health information – which may include any information about an individual’s health that we think is relevant to an individual’s participation in an event.

Bikestyle Tours understands that the information we collect will include information which is highly sensitive.

This information is collected for the purpose of planning, managing and delivering events and otherwise for the conduct of Bikestyle Tours’ business activities. 

Collection of and Access to Information

Bikestyle Tours will normally collect personal information directly from you, for example when you sign on for an event, and may collect information by email or by phone in addition to the online application form. 

We also collect from you Next of Kin/Emergency contact details, for use in the case of an emergency.

You are entitled to seek access to personal information that we hold about you and to update or correct that information.  Please contact us by email at:

We will update our records when you provide us with updated or corrected information. 

Securing your Personal Information

Bikestyle Tours takes reasonable steps to ensure that personal information is securely stored to prevent unauthorised access or disclosure.

Use and Disclosure of Personal Information

Your personal information will be used by Bikestyle Tours:

    1. to manage your participation in the event that you register for,
    1. for general management of the event, including for the safe running of the event; and
    1. for other purposes related to the event.

We will not use this information for any other purpose without your consent.

Bikestyle Tours may disclose your personal information to organisations that provide services in relation to an event or that otherwise provide support services to us, for example: insurance companies, accommodation and catering providers, medical services providers, event partners and event promoters. 

We may also from time to time be permitted or required by law to disclose your personal information, for example to regulatory authorities. 

We will not otherwise share your personal information with third parties without your consent. 

Our storage and use of personal information may involve overseas storage.

Complaints about Privacy

If you have any complaints relating to privacy issues, please notify Bikestyle Tours by email at:  Your complaint will be investigated and we will try to resolve the complaint in accordance with our complaints handling processes. 

Changes to Privacy Policy

We reserve the right to update or change our Privacy Policy at any time.  Any updated Privacy Policy will be made available to participants in any event that we are managing, and may also be published on our website. 

If you have any questions in relation to privacy, please contact Bikestyle Tours:

Mail: PO Box 3183, ROBINA TOWN CENTRE, QLD 4230